Alumni engagement officer
Sheridan College’s External Relations Department based in Oakville, ON is inviting applications from suitable candidates for the position of Alumni engagement officer. Sheridan College’s External Relations Department enhances the college’s visibility and reputation through strategic communication and partnerships. It provides support in public relations, event planning, and community engagement. It strengthens relationships and promotes Sheridan College’s educational programs. Its efforts boost the college’s profile and advance its mission. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: Sheridan College
Department: External Relations
Faculty: Advancement
Position: Alumni engagement officer
No of Vacancies: 1
Salary: $38.01 – $44.05 hourly
Employment Type: Temporary
Employee Group: Support Staff
Location: Oakville, ON, Canada
Shift: 37.5 Hours/Week
Schedule: 8:30 am – 5:00 pm
Work Categorization: Hybrid Position | At least 3 days/week on site
Reference Number: J0724-1506
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have completion of 3-year diploma or degree in Marketing, Business Administration and Event Management
Experience: Candidates should have a minimum of 5 years of professional experience with project management and program development, including engaging and managing volunteers
Other Requirements:
- The candidates should have a minimum of 2 years of professional experience working with Microsoft Suite products Word, Excel, PowerPoint, social media tools, and budgets and Sheridan alumni status
- The candidates should have experience building and executing Alumni and Advancement initiatives, working with national alumni affiliations, experience with Raiser’s Edge, and working with alumni from diverse backgrounds
- The candidates should demonstrate the ability to develop strong relationships and partnerships, possess excellent communication and interpersonal skills, have a strong attention to detail, and show expertise in the development and assessment of programs and activities to meet strategic goals
Responsibilities:
- The candidates should be able to plan and develop an annual schedule of Sheridan Alumni programs, events, and ad hoc activities in collaboration with the Manager, Alumni, and occasionally other staff within the Alumni & Advancement Department or other departments. These initiatives should support alumni engagement, community building, and other strategic purposes
- The candidates should be able to plan, coordinate, execute, and evaluate a variety of in-person, virtual, and hybrid programs, ensuring objectives are clearly defined and met. They should handle details carefully and integrate learnings into future plans by setting objectives, creating critical paths, and developing strategies
- The candidates should be able to organize detailed logistics for on-site and off-site events, such as Convocation, in collaboration with various Sheridan departments, faculties or schools, student government, and external partners and clients to ensure effective staging and alignment with Sheridan’s image
- The candidates should be able to determine logistics for approved programs, establish project timelines, and work within approved budgets. This includes developing work-back plans, agendas, speaking notes, critical paths, event website listings, practice sessions, and organizing thank-you gifts. They should also oversee invitation lists, RSVPs, tickets, and attendance for events in Raiser’s Edge, coordinating special arrangements or equipment
- The candidates should be able to design and plan the physical, visual, and sound components of events to enhance Sheridan’s quality reputation. This involves implementing setups to meet equipment requirements, negotiating venue contracts, booking appropriate spaces, arranging food and beverage requirements, and overseeing the ordering of supplies, signage, and AV equipment
- The candidates should be able to plan, develop, implement, and record logistics to ensure programs are produced in a timely and professional manner, including pre-planning and post-evaluation and oversee customized programs and initiatives in collaboration with faculties and campus departments and recruit, train, and engage both local and international alumni volunteers to support program coordination and promotions, and connect with alumni to generate new opportunities such as mentorship, speaking engagements, and in-class visits
- The candidates should be able to prepare detailed client rental contracts, request invoices for the Manager, Alumni’s signature, summarize charges for accounts receivables, issue billing, and follow up with payment schedules and collaborate with Advancement Communications for press releases, media presence at events, writing assistance and edits, and marketing needs to support programs and events
- The candidates should be able to take the lead in becoming an expert in Sheridan’s Virtual Event platforms, including but not limited to Zoom, Webex, V-Fairs, and Microsoft Teams and coordinate a structured Alumni Awards program, including the PSB Hall of Fame and Premier’s Awards and research evolving engagement strategies, including virtual, in-person, and hybrid events and programming, and integrate these insights into alumni program planning and involve alumni as Sheridan ambassadors, guest speakers, volunteers, and mentors by creating meaningful engagement opportunities
- The candidates should be able to leverage existing alumni relationships to create new opportunities for Sheridan and its alumni community, extending invitations to events to foster strong connections and actively research and engage with new, current, and past featured alumni, building long-term, meaningful relationships maintain a roster of alumni to deepen their connection to Sheridan, converting them into volunteers, donors, and advocates and keep regular contact with all faculties and Sheridan stakeholders, collaborating closely with campus groups to plan and implement activities, services, and programs that benefit alumni on and off campus
- The candidates should be able to assign data entry, update databases to track alumni engagement, and delegate event coordination tasks and research projects to student employees and collaborate with the Advancement Services team to ensure new alumni data is imported into Raiser’s Edge monthly and ensure all alumni engagement activities are accurately tracked in the Raiser’s Edge Database and implement a comprehensive strategic plan and marketing strategy for alumni programming, targeting both domestic and international alumni, under the direction of the Manager, Alumni
Benefits:
- The candidates will get Access a Professional Development Fund of up to $1000.00 per year
- The candidates will get Generous tuition reimbursement program and scholarship plan for dependents
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and reference number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!