Executive assistant
Air Canada based in Dorval, QC is inviting applications from suitable candidates for the position of Executive assistant. Air Canada is largest airline and flag carrier. It offers extensive passenger and cargo services globally, with a focus on international travel. Known for its broad network and passenger amenities, Air Canada stands out in the market through its commitment to safety and innovation. The airline utilizes modern technology to improve travel experiences and operational efficiency. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: Air Canada
Position: Executive assistant
No of Vacancies: 1
Salary: Salary is not mentioned, $20.00 – $30.00 hourly estimated salary
Employment Type: Full time
Location: Dorval, QC, Canada
Job ID: 36151
Requirements:
Languages: Candidates must have knowledge of the Bilingual, English and French Language
Education:Â Candidates should have completion of a high-school diploma
Experience: Candidates should have fifteen years of experience in a supporting Executive or senior management level positions
Physical Requirements:
- The candidates should be able to work well and maintain composure under pressure, meet deadlines, and work with minimal supervision and a strong sense of initiative and a disposition to innovate to improve processes
- The candidates should be able to multi-task without compromising the quality of output and autonomous, dynamic, and have strong personal initiative and proven customer orientation and the ability to work with various client levels
- The candidates should have knowledge of new tools such as CoPilot and flexible and willing to work extended hours on occasion and desire to take on new initiatives, learn, and adapt to new types of tasks and requirements
Other Requirements:
- The candidates should have excellent organizational skills, including planning, priority setting, and producing efficient, high-quality, well-structured work
- The candidates should have strong interpersonal skills, including problem-solving, customer focus, and approachability
- The candidates should demonstrate a very high degree of diplomacy, discretion, professional maturity, and judgment
- The candidates should be able to look beyond the obvious and overcome obstacles and challenges and expert knowledge of Windows and all Microsoft Office products
- The candidates should have excellent time management skills, strong attention to detail and excellent communication skills and familiarity with a tax department and the airline industry
- The candidates should possess discipline and strong problem-solving skills and be fully bilingual (oral and written) in English and French
Responsibilities:
- The candidates should be able to establish and maintain effective relationships with key members of the organization, gaining their trust and respect
- The candidates should be able to interface or liaise regularly with other Air Canada Executives, their assistants, their leadership teams, other branches and subsidiaries, tax authorities, and external vendors or clients and conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities, manage and prioritize tasks effectively
- The candidates should be able to manage all correspondence, internal and external (including from taxation authorities), responding as needed and appropriately and organize meetings and internal events from end to end (planning, agenda, scheduling, technology, and taking minutes or action items)
- The candidates should be able to coordinate meetings both locally and at remote locations (including conference room bookings) and manage travel arrangements, including flight, hotel, meals, and car rental reservations
- The candidates should be able to assist in the quality management of working documents by proofreading and formatting, coordinate and prepare reports and other materials for meetings, such as agendas, reports, and presentations
- The candidates should be able to complete expense reports for the team and to create and maintain contact lists and spreadsheets and monitor, compile information, and provide updates on the departmental budget
- The candidates should be able to maintain accurate records and update filing systems, maintain and update an extensive filing system and provide assistance with special projects as required
- The candidates should be able to proactively follow up with team members to ensure all deliverables are achieved in real-time and assist in the orientation of new staff and to compile monthly timesheets for the team and prepare support for invoicing and to provide general office management support to the team
- The candidates should be able to administer telecommunications and all office equipment for the branch (contact person with the provider and IT, order mobile phones, and monitor invoices)
- The candidates should be able to manage the vacation calendar for the Tax Department and to order office supplies for the Tax Department
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!