Administrative assistant
Carleton University, department of Office of the Dean of Engineering and Design based in Ottawa, ON is inviting applications from suitable candidates for the position of Administrative assistant. Carleton University, department of Office of the Dean of Engineering and Design oversees programs in engineering, architecture, industrial design, and IT. It provides academic leadership, research support, and hands-on learning opportunities. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: Carleton University
Department: Office of the Dean of Engineering and Design
Position: Administrative assistant
No of Vacancies: 3
Salary: $64551.00 – $70498.00 yearly
Employment Type: Full time
Job Category: Administrative
Location: Ottawa, ON, CA
Shift: 35 Hours/Week
Job ID: J0425-0227
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed three years of post-secondary education
Experience: Candidates should have three years of related administrative experience, preferably in an academic environment
Physical Requirements:
- The candidates should be able to meet and deal with people at the highest level, be capable of handling confidential information
- The candidates should be able to meet deadlines, establish priorities, and work effectively with limited supervision
Other Requirements:
- The candidates should have excellent organizational skills, up-to-date knowledge of University and administrative policies
- The candidates should have thorough knowledge of secretarial/clerical and general office procedures
- The candidates should possess excellent written and verbal communication skills, attention to detail, and accurate record-keeping skills
- The candidates should have a wide base of general knowledge, exercise tact, maturity, and discretion
- The candidates should demonstrate excellent interpersonal skills and be able to adapt effectively in a changing environment
- The candidates should have strong team membership and participation skills, possess strong computer skills, including proficiency in Windows, Word, Outlook, Adobe, Access, Excel, and Banner
Responsibilities:
- The candidates should be able to provide support to the Manager in the tenure and promotion process by corresponding with external referees, monitoring candidates’ online submissions, and reporting anomalies
- The candidates should be able to draft summaries of candidates’ dossiers to support the evaluation process
- The candidates should be able to gather and process data for reports requested by the Council of Ontario Deans of Engineering, the National Council of Deans of Engineering and Applied Science, Professional Engineers Ontario, and Engineers Canada
- The candidates should be able to liaise with OIRP, Co-op, CORIS, and other departments to collect and consolidate required data
- The candidates should be able to respond to front counter inquiries and direct individuals to the appropriate staff member or office
- The candidates should be able to answer and direct telephone inquiries in a professional and courteous manner
- The candidates should be able to distribute mail and deliveries received in the Dean’s office efficiently
- The candidates should be able to assist with special projects or assignments related to the Dean’s office
- The candidates should be able to monitor and update various contact lists to ensure accuracy
- The candidates should be able to assist with the operational needs of the Dean’s office and perform other administrative duties during the absence of administrative staff
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!