Administrative Assistant – Faculty of Nursing
University of Prince Edward Island (UEPI) based in Charlottetown, PEI is inviting applications from suitable candidates for the position of Administrative Assistant – Faculty of Nursing. UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. The candidates who will get selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: University of Prince Edward Island (UEPI)
Position: Administrative Assistant – Faculty of Nursing
No of Vacancies: To be determined
Salary: $52,265 to $57,551 per annum (37.5 hours per week)
Employment Type: Full time, Permanent employment
Location: 550 University Avenue, Charlottetown, PEI, Canada
Requirements:
Languages: Candidates must have knowledge of the English language
Education: Candidates must have grade 12 graduation and a post-secondary program
Experience: Candidates must have 2 years of experience in a university environment
Physical Requirements:
- Candidates should be able to work in a fast-paced environment
Other Requirements:
- Candidate should have Experience and use of computers with various software programs such as Windows, Microsoft Word, Excel, Access, myUPEI, and internet
- Candidate should have excellent verbal and written communication skills
- Candidate should have excellent interpersonal skill and organizational skills
- Candidate must be able to work independently and take initiative where appropriate
- Candidate should demonstrate superior customer service orientation and attention to detail
- Candidate should be able to maintain confidentiality
- Candidate should have the ability to deal effectively with people including conflict management skills
- Candidate should be familiar with University regulations and policies and will be considered an asset
Responsibilities:
- Candidate should provide administrative support to ensure efficient operations of the Faculty of Nursing
- Candidate should represent the Faculty of Nursing as the initial point of personal contact and exhibits polite and professional communication via phone, email, and mail with the students, public, faculty, staff, and community organizations
- Candidate should Support students in having the best positive learning and University experience, particularly the first-year students as they transition into the program and campus
- Candidate should respond to student inquiries regarding admissions information and criteria such as immunization record, criminal record check, etc. in a timely and professional manner
- Candidate should liaise with the Registrar’s Office, Accounting, and other university departments
- Candidate should ensure directives from UPEI and Chief Public Health Office health and safety policies and procedures are followed by faculty, staff, students, and guests to the Faculty of Nursing
- Candidate should Support complexities of processes such as student and instructor evaluations and student pre-requisite requirement submissions
- Candidate should Maintain and organize student files including pre-requisite immunizations and up-to-date information
- Candidate should Compose, type, photocopy, and collate a wide range of documents and correspondence, compile and organize information for reports
- Candidate should Create and prepare meeting agendas, take minutes, assemble and distribute materials and track action items
- Candidate should provide support and work in collaboration with the two (2) Administrative Assistants in the Faculty of Nursing
- Candidate should assist in building and cultivating relationships with students, community members, and organizations
- Candidate should ensure sensitive and confidential information is maintained in a professional manner
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!