Organize and Optimize Financial Operations – Apply for Financial Assistant Position
Carleton University’s Administrative Department based in Ottawa, ON is inviting applications from suitable candidates for the position of Financial assistant. Carleton University’s Administrative Department supports the university’s operations by managing human resources, finance, and facilities. It provides services that ensure smooth academic and research functions. The department coordinates resources, maintains compliance, and optimizes efficiency. Its role is key in maintaining a productive environment for students, faculty, and staff. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: Carleton University
Department: Administrative
Position: Financial assistant
No of Vacancies: 1
Salary: $60205.00 – $65707.00 yearly
Employment Type: Full Time
Location: Ottawa, ON, CA
Shift: 35 Hours/Week
Job ID: J1124-0096
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed two years of post-secondary education courses in accounting, records management, procurement, and administration
Experience: Candidates should have a minimum of three years of experience in a maintenance or facility management environment, with knowledge of computerized maintenance management systems
Physical Requirements:
- The candidates should have the ability to work quickly and accurately under pressure, multi-task, and manage time effectively
- The candidates should demonstrate independence, resourcefulness, and sound decision-making, with an ability to prioritize their work effectively
- The candidates should have the ability to conduct searches, compile, and provide information
- The candidates should pay attention to detail in all aspects of the position and the ability to exercise discretion and maintain confidentiality
Other Requirements:
- The candidates should have sound knowledge of purchasing, inventory, order processing, and payment procedures and experience with computerized maintenance management systems Maximo
- The candidates should have excellent oral and written communication and interpersonal skills, with strong customer service abilities to represent the organization professionally
- The candidates should be proficient in personal computer operation, including fast and accurate data entry skills, and possess thorough knowledge of database systems, word processing packages, and spreadsheet software, especially Microsoft Access, Microsoft Word, and Microsoft Excel
- The candidates should have experience with accounting software systems FAST, Banner) and procurement software eShop
- The candidates should have a solid understanding of the University and departmental structure and regulations
Responsibilities:
- The candidates should be able to support the Facilities Management and Planning (FMP) team by completing various financial and administrative tasks accurately and on time
- The candidates should be able to manage the procurement and payment cycles, including issuing purchase orders, entering invoices, and corresponding with external vendors
- The candidates should be able to issue payment requests to central accounts payable in accordance with established procedures
- The candidates should be able to efficiently process approximately 13,000 work orders annually, creating necessary chargeback reports and posting charges to the appropriate financial accounts
- The candidates should be able to reconcile corporate card transactions and maintain both digital and physical filing systems
- The candidates should be able to uphold confidentiality and strictly adhere to procedures while managing financial data and accessing FMP’s financial accounts
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.