Project Specialist Facilities

Ottawa Police, Department of Financial Services based in Ottawa, ON is inviting applications from suitable candidates for the position of Project Specialist Facilities. The Ottawa Police Department of Financial Services plays a pivotal role in ensuring financial security and compliance within the community. This department works diligently to safeguard individuals and businesses against fraud, money laundering, and other financial offenses. The Ottawa Police Department of Financial Services contributes to maintaining a stable and resilient economic environment in the region. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: Ottawa Police
Department: Financial Services
Division: Facilities, Project Design & Space Management
Position: Project Specialist Facilities
No of Vacancies: 1
Salary: $93,846.48 – $110,526.78 Annually
Employment Type: Permanent
Pay Group: Eight (8)
Location: Ottawa, ON, CA
Work Location: 19 Fairmont avenue
Hours Of Work: Monday to Friday day shift schedule
Requisition ID/Job ID: 10073729

Requirements:

Languages: Candidates must have knowledge of the English and French Language
Education: Candidates should have a Three (3) year University Degree / College Diploma in relevant field, preferably Interior Design or Architecture
Experience: Candidates should have Three (3) years of experience in a wide range of interior design settings including managing, coordinating projects, or working as a member of a project team / special assignments

Other Requirements:

  • The candidates should have a minimum of two (2) years of direct experience in interior design, space planning, and fit-up, including working directly with contractors and vendors, developing estimates, performing quote/bid review, and close-out activities
  • The candidates should have experience applying the principles of project management and coordinating project resources and activities
  • The candidates should possess advanced knowledge and experience with diverse types of office and project software products, such as AutoCAD, Microsoft Project, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, and other corporate software packages related to a project environment
  • The candidates should demonstrate fluency in oral, reading, and writing English
  • The candidates should be members in good standing with the Association of Registered Interior Designers of Ontario (ARIDO) or the Ontario Architects Association (OAA)
  • The candidates should possess and maintain a valid Ontario G Driver’s License or Quebec Provincial Driver’s License
  • The candidates should be familiar with the Organization’s Mission, Vision, Values, and business strategy
  • The candidates should have an understanding of the structure of the Ottawa Police Service
  • The candidates should possess knowledge of various sections of the Ottawa Police Service and their connections to one another
  • The candidates should have the ability to communicate methodologies to support corporate change to various audiences, both internal and external
  • The candidates should demonstrate proficiency in MS Office Software including Excel, PowerPoint, and Confluence Wiki
  • The candidates should be proficient in Project Software such as MS Project and MS Visio
  • The candidates should have an understanding of interior design and Project Management principles and best practices
  • The candidates should possess knowledge of Ministry of Labor Construction Regulations
  • The candidates should have an understanding of public tendering principles and procurement processes
  • The candidates should be familiar with space planning, design principles, and furniture layout plans based on functional requirements
  • The candidates should have knowledge of the Ontario Building Code (OBC) and the Accessibility for Ontarians with Disabilities Act (AODA)
  • The candidates should be able to work shifts as designated in the “Hours of Work” section of the job description
  • The candidates should be prepared for regular travel between OPS sites
  • The candidates should have access to a properly maintained vehicle, which meets the legislative minimum standards for operation on Provincial roads and highways in the Province of Ontario
  • The candidates should be capable of operating a vehicle safely and within standards, including maintaining a valid Ontario or Quebec provincial driver’s license
  • The candidates should demonstrate oral, reading, and writing fluency in French or other languages
  • The candidates should have an understanding of statutes and legislations in relation to facility safety (Fire Code, etc.)
  • The candidates should possess an understanding of LEED principles
  • The candidates should have familiarity with OPS policies and procedures
  • The candidates should ideally have work experience in the police or emergency services environment
  • The candidates should have enhanced ergonomic experience and training
  • The candidates should have work experience with CAFM Systems

Responsibilities:

  • The candidates should be able to plan, execute, and lead the delivery of projects including renovations, tenant fit-ups, scheduling, costing, resource management (internal and external), and all related activities under the direction of the Manager
  • The candidates should be able to be responsible for the planning and execution of space layouts, move coordination, and furniture realignments, additions, or modifications, including all Health & Safety ergonomic related requests
  • The candidates should be able to support OPS Facilities Projects including capital projects, City Operations and Maintenance lifecycle projects, and other projects as directed
  • The candidates should be able to support the Manager with Unit Programs and Initiatives including the development and maintenance of Facilities Corporate Standards, Space Management Program, and database, and tools and templates
  • The candidates should be able to manage consultants and contractors as required to deliver projects and confirm project delivery within scope, budget, and schedule
  • The candidates should be able to modify project plans to address highest priorities or risks and assist in the evaluation of contractor bid submissions, following Supply Management procurement processes
  • The candidates should be able to review construction drawings and specifications created by a third party to ensure adherence to quality standards and compliance with OPS operational requirements and approved Corporate Standards
  • The candidates should be able to participate in post-construction site deficiencies reviews and ensure processes and activities are undertaken to address identified deficiencies
  • The candidates should be able to document and update Facilities project processes and detailed procedures to ensure project implementation can be completed in an efficient and effective manner with minimal impact on OPS operations
  • The candidates should be able to support AutoCAD / CAFM Administrator in maintenance/update of OPS Record floor plans and Archibus as construction and furniture changes occur
  • The candidates should be able to assist clients in the planning and implementation of space changes and client moves, interview clients to determine needs, analyze the situation, determine functional requirements, and provide options to suit the client’s requirements
  • The candidates should be able to develop design and space planning concepts, floor plans, and/or other communication documents
  • The candidates should be able to provide expertise on ergonomic design and furniture solutions and provide oversight on health and safety requests resulting from ergonomic assessments
  • The candidates should be able to provide guidance to Facilities Service Centre as required
  • The candidates should be able to obtain and review quotes and process invoices from vendors and contractors
  • The candidates should be able to provide support to the Project Manager for assigned project roles and responsibilities for the duration of the project while managing other assignments simultaneously
  • The candidates should be able to be responsible for inputs into the development and management of budgets relevant to assigned work package including Furnishings, Fixtures & Equipment (FF&E) and move coordination
  • The candidates should be able to develop appropriate preliminary floor plans and provide guidance and expertise to manage moves
  • The candidates should be able to coordinate and ensure the successful implementation of all furniture
  • The candidates should be able to coordinate client post-occupancy space reviews to evaluate client satisfaction, gathering additional requests and changes required to meet operational requirements
  • The candidates should be able to support the Manager on Unit Programs and Initiatives including the development and maintenance of Corporate Standards Space Management Program and database, and tools and templates
  • The candidates should be able to support the maintenance/update of OPS Corporate standard documents
  • The candidates should be able to support AutoCAD/CAFM program in maintenance/update of OPS Facility floor plans as construction and furniture changes occur
  • The candidates should be able to provide updates to space management records in AutoCAD/CAFM systems to ensure accurate database is maintained
  • The candidates should be able to maintain updated records for Corporate Finishes for all OPS Facilities including updates to all facilities samples
  • The candidates should be able to identify opportunities and conflicts between projects and requests
  • The candidates should be able to support the development of and implement Facilities change management strategies
  • The candidates should be able to lead the development and maintenance of tools and templates used to execute requests, work orders, and Heat system processes
  • The candidates should be able to contribute to the development and ongoing management of the Space Management Program, including all sub-programs such as the Locker Program
  • The candidates should be able to perform the role of Subject Matter Expert for all Facilities Corporate Standards
  • The candidates should be able to maintain accurate and complete project documentation and records for assigned projects or work orders
  • The candidates should be able to monitor work progress, deliverables, quality assurance; report status to Manager or Project representative, identify risks that impact project goals being met
  • The candidates should be able to prepare and deliver communications including presentations and other types of media to OPS Employees; ensure project milestones are communicated
  • The candidates should be able to establish internal networks and consult with other relevant project teams and work collectively to develop appropriate processes, continuity between similar projects and ensure successful implementation
  • The candidates should be able to ensure compliance with OPS and City standards and guidelines
  • The candidates should be able to consult with internal and external stakeholders and service providers (Security, IT, Telecom, Operational sections, Product Suppliers, Cabling contractors, etc.)
  • The candidates should be able to establish professional networks and keep abreast of industry trends to ensure awareness of changes that may affect the direction of the work
  • The candidates should be able to support ongoing development of HEAT service request system, acting as subject matter expert for all design and space management related service requests
  • The candidates should be able to perform other related tasks and duties as required or directed

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

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We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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