Administrative Assistant

Royal Bank of Canada (RBC), Department of Administrative Services based in VANCOUVER, BC is inviting applications from suitable candidates for the position of Administrative Assistant. The Royal Bank of Canada (RBC) Department of Administrative Services is a vital support hub within the banking giant’s infrastructure. Tasked with overseeing a myriad of administrative functions, it ensures the smooth operation of various departments and branches nationwide. It plays a crucial role in optimizing operational effectiveness and maintaining a conducive work environment for employees across the organization. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: Royal Bank of Canada (RBC)
Department: Administrative Services
Organization: Personal and Commercial Banking
Position: Administrative Assistant, RBCx
No of Vacancies: 1
Salary: Salary is not mentioned, $40.00-$45.00 hourly estimated salary
Pay Type: Salaried
Employment Type: Full time Regular
Location: VANCOUVER, BC, CA
Job Location: VANCOUVER MAIN BRANCH (B), 1055 GEORGIA ST W:VANCOUVER
Work hours/week: 37.5
Schedule: Full time
Requisition ID/Job ID: R-0000072272

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or Intermediate or a Bachelor’s or Master’s degree or equivalent experience
Experience: Candidates should have 5+ years of Executive or Administrative support experience supporting senior leadership

Other Requirements:

  • The candidates should demonstrate superior organizational skills, specifically around calendar management, scheduling, and the ability to organize, plan, and schedule activities
  • The candidates should possess strong interpersonal relationship skills, enabling effective collaboration with various levels of staff, including senior management and executives, and the ability to work as a team member
  • The candidates should exhibit sound judgment in decision-making, along with strong problem-solving skills and resourcefulness when working with others and representing the office of the senior executive
  • The candidates should be able to anticipate the needs of the senior executive and flag questions or opportunities before issues arise
  • The candidates should demonstrate initiative, a positive attitude, and a helpful demeanor when dealing with others in a professional manner
  • The candidates should have high proficiency in MS Office (Word, PowerPoint, Excel, Outlook), as well as strong Intranet and Internet navigation and research skills
  • The candidates should have related experience within a matrixed corporate environment
  • The candidates should possess strong communication skills and be proficient in data entry
  • The candidates should demonstrate a detail-oriented approach and be familiar with email services
  • The candidates should have experience in office administration and be able to work effectively in a team
  • The candidates should be proficient in presentation and word processing software
  • The candidates should have skills in spreadsheet software and exhibit strong time management skills

Responsibilities:

  • The candidates should be able to play a critical role by providing direct support to both the Managing Director and Director, Relationship Management at RBCx
  • The candidates should be able to manage schedules, departmental events, and executive correspondence to ensure the effectiveness of the executive leadership team
  • The candidates should be able to liaise with RBC Leadership and business partners on behalf of the Directors, follow up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and prepare/act as a pre-verification officer for department expense reports
  • The candidates should be able to provide executive administrative assistance in support of the senior executive, maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline-driven environment
  • The candidates should be able to assist as the primary liaison for the senior executive with senior internal and external stakeholders
  • The candidates should be able to coordinate and maintain the senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion
  • The candidates should be able to proactively manage complex travel arrangements/itinerary, ensuring seamless travel and efficient use of budgeting and resources
  • The candidates should be able to coordinate and provide support for internal and external event planning such as offsite sessions, communication & roundtable sessions, Town Halls & Coffee chats
  • The candidates should be able to manage the senior executive/leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities
  • The candidates should be able to coordinate all aspects of logistical organization of conferences/meetings. Develop agendas, materials, and routines, including action items and follow-ups. Provide post-event support as needed
  • The candidates should be able to coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures
  • The candidates should be able to support the Director’s monthly portfolio quality reviews by gathering relevant reports and commentary from VP’s on outstanding items

Benefits:

  • The candidates will receive comprehensive compensation including a performance bonus
  • The candidates will have access to pro-rated vacation
  • The candidates will receive flexible healthcare benefits
  • The candidates will gain significant exposure to stakeholders across multiple businesses
  • The candidates will have access to various programs, resources, and technology

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

 

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