Administrative assistant, engagement, equity and belonging (Clerk 3)
Government of Nova Scotia’s Labour, Skills and Immigration department based in Halifax, NS is inviting applications from suitable candidates for the position of Administrative assistant. Government of Nova Scotia’s Labour, Skills, and Immigration department aids in workforce development, offering programs for employment, skill enhancement, and immigration facilitation. It functions as a pivotal player in Nova Scotia’s labor market, aligning resources with industry needs and fostering economic growth through talent attraction and integration initiatives. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Nova Scotia
Department: Labour, Skills and Immigration
Position: Administrative assistant, engagement, equity and belonging (Clerk 3)
No of Vacancies: 1
Salary: $1684.00 – $1884.17 Bi Weekly
Employment Type: Permanent
Union Status: NSGEU – NSPG
Location: Halifax, NS, CA
Competition Number: 42991
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of High School
Experience: Candidates should have minimum of three years of secretarial and administrative support experience
Physical Requirements:
- The candidates should demonstrate attention to detail and a high level of accuracy in their work
- The candidates should be multi-taskers and self-starters who are motivated, results-driven, and comfortable managing competing deadlines
- The candidates should bring integrity to their work and be capable of working with minimal supervision
- The candidates should demonstrate the ability to work in a quickly changing environment and exercise sound judgment around issues requiring a high degree of tact and diplomacy
Other Requirements:
- The candidates should have a minimum of four years of secretarial, administrative support experience, or an equivalent combination of training and experience
- The candidates should be collaborative team players with proficient skills in the use of a variety of Microsoft programs such as Word, Excel, PowerPoint, Outlook, or equivalent
- The candidates should possess excellent organizational, communication written and verbal and interpersonal skills
- The candidates should have at least one year of business course experience
Responsibilities:
- The candidate should be able to assist with coordinating the division’s budget, monitor forecast documents and regular SharePoint (intranet) maintenance and survey administration
- The candidate should be able to handle divisional financial transactions, including orders and received goods and supplies, ensuring proper procurement procedures are followed
- The candidate should be able to manage and track vendor payments efficiently and paper files and electronic files, including filing documents, managing shared drives, implementing bring-forward systems, conducting data entry, and using the STAR or STOR classification system
- The candidate should be able to prepare various correspondence and maintain, update, and track changes to branch-wide documents and resources
- The candidate should be able to organize on-site or off-site meetings, including preparing meeting materials, organizing meeting space, preparing mailouts, and providing other administrative support
- The candidate should be able to coordinate electronic calendars, arrange meetings, and make travel accommodations
- The candidate should be able to prepare agendas and take accurate minutes or notes during meetings
- The candidate should be able to review, sort, and distribute mail efficiently
- The candidate should be able to respond to inquiries from staff, the public, agencies, and departments in a timely and professional manner
Benefits:
- The candidates will get defined benefit pension plan, health, dental, life insurance, and family assistance program
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!