Real estate associate
Hydro One Networks Inc. based in Markham, ON is inviting applications from suitable candidates for the position of Real estate associate. Hydro One Networks Inc. is a leading electricity transmission and distribution company. It specializes in delivering reliable power to homes, businesses, and communities through its extensive network. Hydro One Networks ensures the efficient and safe distribution of electricity, continually investing in infrastructure and innovation to meet evolving energy demands while prioritizing sustainability and environmental stewardship. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Hydro One Networks Inc.
Position: Real estate associate
No of Vacancies: 3
Salary: Salary is not mentioned, $50.00 – $55.00 hourly estimated salary
Employment Type: Rotation/Full time
Location: Markham, ON, CA
Job ID: 49682
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of Grade XII education in a secondary school
Experience: Candidates should have up to four years experience in the relevant field
Physical Requirements:
- The candidates should also be able to interact with external clients and internal staff
Other Requirements:
- The candidates should possess proficiency in English, including correct grammar usage and effective written or oral communication skills, to comprehend and collect information from documents, letters, record systems, and to prepare effective correspondence related to real estate rights and other matters
- The candidates should have knowledge of business and office practices and proficiency in the operation of word processing equipment to maintain records, files, process payments, prepare correspondence, and other documents. This knowledge is considered to be normally acquired either through successful concentrated study in an appropriate field real estate, surveying, legal administration, business administration or equivalent education
- The candidates should have experience in a real estate law work environment to be familiar with real estate terms, principles, practices, legal documentation, property descriptions, and to interpret real estate documents, rights, sketches, and drawings
- The candidates should have experience in contacting various owners, customers, internal staff, government agencies, railway companies, and others to clarify the nature of inquiries and secure information related to responding to unregistered and other rights inquiries and making annual easement payments
- The candidates should also have experience to be familiar with word processing and computer operations, as well as the nature and arrangement of files, records, property and rights locations, clerical, and office practices
- The candidates should be able to communicate with property owners the easement registration process and provide assistance internally and externally to impacted parties throughout the offer, acceptance, survey, and registration process of the easement or agreement
Responsibilities:
- The candidates should be able to check computerized rights databases and other rights records or mapping systems to determine the presence and status of rights and respond verbally and issue routine or standard letters or responses to the inquirer within statutory and general business time requirements and receive inquiries from external law firms, customers and internal field staff parties concerning unregistered and other OHSC rights, agreements, and similar rights documents
- The candidates should be able to initiate and process payments for OHSC annual payment and other real estate rights agreements, checking for detail, consistency, and accuracy relative to contracts in force. They should notify the Supervisor or others in case of discrepancies or unusual situations and process real estate documents associated with all OHSC real estate transactions, including recording and filing paper or electronic documents and forwarding legal documents to the Corporate storage center
- The candidates should be able to prepare weekly time exception or similar reports sickness, vacation, overtime and forward them to the Supervisor for review and approval. They should maintain appropriate time reporting records and databases, including the allocation of staff time and expenses to appropriate work programs, process employee time reporting reports, prepare payroll forms, payroll summaries, and other similar reports and accurately input, retrieve, update, interpret, and maintain real estate information/data on a regular basis within a variety of computerized databases and manual record and reference systems. They should prepare summary reports and various presentation data such as spreadsheets, graphs, and charts
- The candidates should be able to provide a range of general clerical services to the Supervisor and others in the Department, including word processing preparing legal documents, reports, correspondence, authorizations, charts, presentations, and correspondence, filing, records or manuals maintenance and retention, processing documents such as invoices and other payments easements, damage claims, and title search reports, checking employee expense reports. This also includes handling mail and relief reception duties, maintaining and arranging for the replenishment of office supplies, setting up meetings, making appointments and travel or hotel arrangements, maintaining petty cash fund, faxing or photocopying, and arranging for maintenance and repair of office equipment
- The candidates should be able to receive and screen a variety of internal and external verbal inquiries received within the Department. They should determine the nature and extent of information required and, based upon available data, provide the necessary information to the inquirer or redirect to the appropriate personnel for response and make suggestions to the Supervisor on how to improve the efficiency and effectiveness of the Department within the general context of the job responsibilities
- The candidates should be able to assist the Supervisor or others in the Department with respect to finalizing transactions involving the acquisition of distribution easements or other real estate rights. This includes requesting preparation of title searches and surveys as appropriate, preparing letters to owners’ lawyers setting out title deficiencies and requesting action as instructed by the Supervisor or others. It involves preparing and processing a variety of legal documents and notices for Supervisor or other’s approval, ensuring the use of proper legal terminology. This also involves assembling and checking settlement, conveyancing, and overall real estate transaction information/details to assess completeness, accuracy, conformity, and processing priority
- The candidates should be able to conduct a preliminary assessment of planning circulations from municipalities or other authorities to determine potential impact on HONI distribution real estate rights and issue standard concurrence letters when required, where no impact on company real estate assets is apparent. Where rights are potentially impacted, they should consult with Supervisor or their delegate to determine further actions necessary. They should assist in preparing or (in accordance with parameters approved by the Supervisor or their delegate) prepare or sign memorandums, letters, and other correspondence pertinent to the documents submitted
- The candidates should be able to monitor and track multiple agreement statuses on a regular basis with a high level of accuracy to ensure all contractual obligations of the agreements are met and ensure no agreements expire. They should issue appropriate extension notices when applicable to maintain the validity of agreements, follow up with vendors to ensure all documentation required for registration is completed in a timely manner. They should forward all relevant documentation to HONI’s solicitors and direct the solicitors to register easement agreements. They should escalate pressing deadlines to the supervisor or manager for action to avoid the expiration of agreements
- The candidates should be able to contact property owners to explain the easement or agreement document and liaise with property owners to execute HONI’s easement or agreement document. They should populate property-specific details within HONI’s standard legal agreements and send them to property owners through hard copy or electronic methods. They should follow up with property owners to ensure complete execution of agreements. They should review and seek approval for any amendments to the standard form or compensation with the Supervisor and legal representative. They should follow up with property owners regarding amendments
- The candidates should be able to engage approved vendors for quotes for survey, chain of title, or other conveyancing services, select vendors, create, manage, and approve Purchase Orders for the requested services. They should maintain records and tracking of the vendors’ performance as it relates to meeting deadlines and quality/accuracy of work. They should report any pricing or performance issues or concerns to the Team Lead, Supervisor or Manager
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!