Administrative assistant
City of Brantford, department of Human Resources is inviting applications from suitable candidates for the position of Administrative assistant. City of Brantford, department of Human Resources supports a diverse municipal workforce by managing recruitment, employee development, and workplace wellness. It provides staffing solutions, benefits administration, and training programs to enhance public service delivery. The department plays a key role in attracting and retaining talent to serve the community effectively. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Brantford
Department: Human Resources
Commission: Corporate Services
Position: Administrative assistant
No of Vacancies: 1
Salary: $29.07 – $36.34 hourly
Employment Type: Permanent/Full Time
Union Affiliation: APAE/EXEMPT
Location: 58 Dalhousie Street, Brantford, ON, N3T 2J2T, CA
Shift: 35 Hours/Week
Job ID: 2353
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed a one year post-secondary certificate program in office administration
Experience: Candidates should have a minimum of one year of related administrative experience, ideally in a Human Resources department
Other Requirements:
- The candidates should demonstrate excellent computer literacy with Microsoft Office software
- The candidates should have working knowledge of Versatile Records Management and JDEdwards
- The candidates should have previous experience with minute taking and well-developed customer service skills
- The candidates should possess superior interpersonal and communication skills, excellent organizational abilities, and the capacity to work as a team member in an environment with frequent interruptions, be prepared to participate in skills assessment testing
Responsibilities:
- The candidates should be able to provide administrative support to the Human Resources department
- The candidates should be able to manage main telephone reception and greet internal and external customers by handling or referring their inquiries
- The candidates should be able to open and distribute incoming mail and order department supplies
- The candidates should be able to maintain department room bookings and schedule both in-person and virtual meetings
- The candidates should be able to assist with meeting arrangements and take minutes at HR staff meetings
- The candidates should be able to produce employee ID badges and employment verification letters
- The candidates should be able to create and maintain employee files using the Versatile records database
- The candidates should be able to complete front counter documentation in accordance with various policies and procedures
- The candidates should be able to support the recruitment process, including coordinating and scheduling interviews, creating interview packages, and conducting reference checks, coordinate the annual Employee Recognition event
- The candidates should be able to enroll employees in benefit plans and update JD Edwards, benefit provider systems, and OMERS pension systems, reconcile records accurately, participate as a scribe or perform other duties as assigned in support of emergency management efforts
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!