Arts program coordinator

City of Edmonton’s Community Recreation and Culture department is inviting applications from suitable candidates for the position of Arts program coordinator. City of Edmonton’s Community Recreation and Culture department is dedicated to enhancing the city’s social fabric. It provides diverse recreational programs and cultural initiatives, fostering community engagement. As a key player in community well-being, it creates spaces for cultural expression and recreational activities, contributing significantly to Edmonton’s vibrant and inclusive social environment. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: City of Edmonton
Department: Community Recreation and Culture
Position: Arts program coordinator
No of Vacancies: 1
Salary: $28.125 – $35.296 hourly
Employment Type: Permanent/Full time
Union: CSU 52
Location: 10942 83 Ave NW, Edmonton, AB T6G 0V5, Canada
Shift: Monday to Friday (Evening and Weekend work, 33.75 hours per week)
Job ID: 48751

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Post secondary degree/diploma in Arts Administration, Recreation Administration, Fine/Performing Arts, Education or a related discipline
Experience: Candidates should have one year in program delivery and a minimum of (6) months staff supervision

Other Requirements:

The candidates should have a proven ability for exceptional customer service and possess strong knowledge of best practices and current trends in Performing Arts, such as dance, music, theatre, craft, cooking/baking, and writing, among other art mediums
The candidates should demonstrate advanced interpersonal skills, being able to relate and interact with multiple stakeholders, and work effectively in a dynamic team environment and have a proven ability to communicate and operate well in a collaborative, high-energy, and dynamic work environment
The candidates should be detail-oriented, extremely organized, self-starters, creative thinkers, and confident professionals and Supervisory experience, and ability to lead, coach, and mentor staff, as well as solve problems and resolve issues arising in programs and from patron feedback
The candidates should demonstrate the ability to develop and deliver interesting and unique programs that meet customers’ needs with tenacity and passion for the arts and have excellent communication skills (written and verbal) and the ability to facilitate meetings appropriately
The candidates should have proficiency in Google Workspace, including Gmail, Google Docs, Google Sheets, and Google Forms
The candidates should have previous experience with Intelli Program Registration and Taleo and knowledge and experience with a variety of social media platforms such as Twitter, Facebook, and Instagram
The candidates should have a current Intermediate First Aid and CPR, and Level C and have know Hire is dependent upon a Police Information Check, including a Vulnerable Sector check, satisfactory to the City of Edmonton
The candidates should have a valid Alberta Class 5 driver’s license (or provincial equivalent) is required. The candidates must arrange their own transportation to be reimbursed in accordance with City of Edmonton policy. This may require business auto insurance
The candidates should demonstrate service excellence, embracing diversity, and promoting inclusiveness and have alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated, and Excellent, fostering an environment for others to do the same
The candidates should demonstrate the foundational competencies, key behaviours, and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker, and Creative Innovator

Responsibilities:

The candidates should be able to be responsible for the successful planning and implementation of registered arts programs, which include 100+ classes per semester (400 on average per year) in Dance, Music, Theatre, Craft Cooking/Baking, and Writing, and other activities offered at City Arts Centre and 13 or more outreach locations within the City of Edmonton
The candidates should be able to liaise with other City of Edmonton partners for the allocation of space to ensure the positive delivery of programs, oversee all program logistics, including staffing, scheduling, art equipment maintenance, supplies, and support to instructional staff
The candidates should be able to supervise 30+ Program Specialists, Art Instructors, ensuring the smooth running of all programs and handling all administration of classes in the Move/Learn/Play website alongside student interactions outside the classroom
The candidates should be able to provide day-to-day supervision, coaching, and mentoring of Program Specialists, Art Instructors, and administrative staff in collaboration with the Program Manager
The candidates should be able to provide leadership in developing, coordinating, monitoring, and evaluating new and established programs within registration, revenue, and expenditure guidelines
The candidates should be able to prioritize tasks, demonstrate a strong sense of time management, and maintain a high level of attention to detail when planning, developing, and implementing four program seasons while adhering to working timelines and deadlines
The candidates should be able to create a variety of registered programs, such as 8 to 10-week programs and shorter workshops and recruit, onboard, supervise, retain, and evaluate staff and volunteers as required for the effective delivery of programming
The candidates should be able to prepare, monitor, and update seasonal promotions and event schedules, create program publicity and promotional material using print ads and social media content and collaborate and develop relationships with organizations, agencies, partners, individuals, and internal stakeholders for the effective coordination of Adult programs
The candidates should be able to assist with all other City Arts Centre Programs, such as drop-in programs, group programs, events, spring break, and summer camps and coordinate supplies, equipment, and registration information for City Arts Centre and all Outreach facilities to ensure the successful delivery of programs
The candidates should be able to develop program resources, such as curriculum, supply lists, participant handouts, and procedural manuals for instructional staff and support volunteers and contribute to strategic planning and implementation through articulating and researching artistic programming and branch objectives
The candidates should be able to arrange personal and required staff training (Onboarding, Peoplesoft, Learning Management System) and maintain facility orientations and all safety and certification documents
The candidates should be able to perform classroom observations, evaluations, and lesson plan reviews and monitor the program budget and complete all procurement payment procedures, including payment requisitions and corporate procurement card reconciliation
The candidates should be able to direct day-to-day tasks and communications for adult programs, checking registrations, waitlists, and collaborating with administration for registered program callouts
The candidates should be able to complete all necessary follow-up on customer concerns and comments with regard to programs and forward them to the supervisor when appropriate and provide regular status reports and metrics on all program-related activities, including customer satisfaction and feedback, attendance, and fill rates
The candidates should be able to foster, promote, and administer diversity, inclusion, and engagement culture and perform related duties in keeping with the purpose and accountability of the job and ensure a high standard of customer service is provided at all program locations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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