Clerk II
City of Edmonton’s Legal Services Department is inviting applications from suitable candidates for the position of Clerk II. City of Edmonton’s Legal Services Department is dedicated to providing essential legal support to the municipality. It offers services such as legal advice, contract review, and representation in litigation. The department collaborates with various city divisions to ensure compliance with laws and manage risks effectively. It enhances public trust in municipal governance. Legal Services plays a vital role in supporting the city’s operational integrity. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: City of Edmonton
Department: Legal Services
Position: Clerk II
No of Vacancies: 2
Salary: $44346.00 – $55067.00 yearly
Employment Type: Permanent/Temporary/Full time
Union: CSU 52
Talent Acquisition Consultant: TD/MZ
Location: Edmonton, AB
Shift: 33.75 Hours per week
Job ID: 50797
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of completed twelfth (12th) grade
Experience: Candidates should have a minimum of two years of diversified experience in general office practices and procedures
Physical Requirements:
- The candidates should have the ability to open and close claims using document management systems IVOS
- The candidates should be able to set work priorities, order supplies, and determine relevant correspondence for file inclusion
- The candidates should provide prompt and efficient support to team members while managing competing priorities
- The candidates should be able to manage critical tasks across the department while balancing multiple requests and priorities daily
- The candidates should note that this position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
Other Requirements:
- The candidates should have including business subjects with an emphasis on general office practices or completed an appropriate certificate program from an approved business school or college
- The candidates should have including assisting in the instruction of less experienced staff and experience working with programs such as Ariba, Google Suite, POSSE, and CCure
- The candidates should have experience in working in a Legal, Insurance and Claims Management, or Corporate Security setting
- The candidates should have experience conducting Lien, AMVIR, and court searches and conduct searches using SPIN, CORES, courthouse forms, and Alberta Land Titles Online corporate, land titles, personal property, intellectual property
- The candidates should have a strong understanding of branch procedures, exceptional organizational abilities, and proficiency in scheduling, time management, and document management systems
- The candidates should demonstrate effective communication and teamwork, essential for navigating administrative tasks and ensuring smooth operations
- The candidates should be aware that hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
- The candidates should be informed that the office location is on the 4th floor of Chancery Hall, 3 Sir Winston Churchill Square NW, Edmonton, AB T5J 2C3
Responsibilities:
- The candidates should be able to provide Legal Services reception coverage, respond to inquiries via phone, email, and in-person, take messages, and redirect to appropriate departments
- The candidates should be able to handle the sending and receiving of mail, faxes, and courier services
- The candidates should be able to complete forms, perform data entry, and maintain accurate records
- The candidates should be able to manage directory updates, stationery orders, and corporate procurement card transactions
- The candidates should be able to assist new staff onboarding, maintain office equipment, and support the use of core business applications
- The candidates should be able to draft documents, create templates, and ensure compliance with FOIP and Law Society requirements
- The candidates should be able to schedule meetings, prepare agendas, record, and distribute meeting minutes
- The candidates should be able to open and close legal files, insurance and claims files, request and return closed files, and conduct necessary legal searches
- The candidates should be able to assist in managing claims-related administrative tasks and direct inquiries to appropriate personnel and process access card requests, manage contract invoices, and support security audit tracking and recommendations and perform other duties
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!