Secretary 2 (Legal Assistant)
Government of Nova Scotia, department of Office of the Public Trustee based in Halifax, NS is inviting applications from suitable candidates for the position of Secretary 2. Government of Nova Scotia, department of Office of the Public Trustee protects the financial and personal interests of vulnerable individuals. It manages estates, provides guardianship for adults who are mentally incapable, oversees trusts for minors, and supports health care decisions when needed. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Government of Nova Scotia
Department: Office of the Public Trustee
Position: Secretary 2 (Legal Assistant)
No of Vacancies: 2
Salary: $1834.08 – $2044.45 Bi-Weekly
Employment Type: Permanent
Union Status: NSGEU – NSPG
Location: Halifax, NS, CA
Shift: 35 hours/week, 7 hours/day
Competition Number: 46130
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of a certificate or diploma from a paralegal training program
Experience: Candidates should have four years of directly related work experience
Physical Requirements:
- The candidate should be able to work with minimal supervision, demonstrating strong organizational skills and the ability to determine priorities, meet deadlines, and perform multiple tasks
- The candidate should demonstrate a high degree of initiative, effective interpersonal and communication skills, and sound judgment and tact in dealing with people
Other Requirements:
- The candidate should have legal assistant training program, along with three years of experience working in a legal practice, or an acceptable combination of education, training, and experience
- The candidate should be proficient in typing, dicta-typing, and file management, knowledge of legal terminology, legal forms, and procedures
- The candidate should possess basic knowledge of principles of estate law and real property transactions
- The candidate should have sound knowledge of computer programs used to create legal documents and spreadsheet
- The candidate should be prepared to undergo assessments including a standardized typing test, interview, and reference checks as part of the qualification process
Responsibilities:
- The candidate should be able to manage all aspects of the administration and proper handling of solicitors’ client files under the supervision of the solicitors
- The candidate should be able to perform dictation duties and prepare documents, including drafting legal documentation for Supreme Court Chambers and Probate Court
- The candidate should be able to attend the Prothonotary’s Office as required and maintain daily contact with multiple stakeholders via telephone and correspondence regarding client files
- The candidate should be able to assist solicitors by prioritizing workload, ensuring deadlines are met, maintaining a bring-forward system, and coordinating workflow and time management effectively
- The candidate should be able to provide reception coverage, manage telephone communications, and perform various clerical functions supporting the office, Public Trustee, and the Health Care Decisions Division
Benefits:
- The candidates will get Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!