Administration support clerk
City of Edmonton’s Waste Services Department is inviting applications from suitable candidates for the position of Administration support clerk. City of Edmonton’s Waste Services Department manages the city’s waste collection and recycling. It provides curbside pickup for waste, recycling, and organics, along with handling hazardous materials and large items. The department emphasizes sustainability and environmental impact reduction. It functions in the market by offering efficient waste solutions and aiming to increase recycling rates while minimizing landfill use. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Edmonton
Department: Waste Services
Position: Administration support clerk
No of Vacancies: 1
Salary: $44346.77 – $55067.02 yearly
Employment Type: Permanent/Full time
Talent Acquisition Consultant: NC/SG
Classification Title: Word Data Processing Clerk II
Union: CSU 52
Location: Edmonton, AB
Shift: 33.75 hours weekly, Monday – Friday
Job ID: 50492
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completion of a High School Diploma, including business subjects with an emphasis on general office practices
Experience: Candidates should have two years of progressively responsible related administrative experience
Other Requirements:
- The candidates should have completion of an office administration certificate and preferably in payroll administration and procedures
- The candidates should be proficient with Google applications, MS Word, and Excel and experience working with PeopleSoft, SWCOLL, RECOLL, and Geoware
- The candidates should have experience compiling statistics, preparing reports, and taking and preparing minutes and knowledge of the Waste Services programs and services related to collection activities
- The candidates should have knowledge of payroll practices and procedures and related collective agreements
- The candidates should be aware that hiring is dependent on a Police Information Check, including Vulnerable Sector satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
Responsibilities:
- The candidates should be able to input payroll data into the PeopleSoft system and ensure every employee receives the correct payroll payment each pay period
- The candidates should be able to make changes to employee hours as requested by their supervisors, such as bank used time, modified duty, medical and vacation
- The candidates should be able to resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
- The candidates should be able to reconcile any differences between employee gang sheets and payroll data in the system, including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, and time codes each pay period
- The candidates should be able to update spreadsheets for various areas in Waste Collection Service for tracking daily tonnages, KPIs, overtime, and overweight loads
- The candidates should be able to create notification orders, update information provided by inspectors, contractors, the Customer Support Team, or Waste Supervisors, and distribute the created notification orders
- The candidates should be able to track and monitor notification orders for completion, closing, and distributing to Waste Inspectors
- The candidates should be able to receive notification orders from supervisors and contractors for processing and distribution and create new sites, update billing changes, and enter information into Active List, Database, and CIS systems
- The candidates should be able to provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone, or in-person
- The candidates should be able to schedule and organize meetings, prepare the boardroom, take minutes, and create agendas and ensure document management, retention, disposition, and distribution, adhering to FOIP requirements
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!