Administrative assistant 2
City of Toronto’s Strategic Capital Coordination Office Division is inviting applications from suitable candidates for the position of Administrative assistant 2. City of Toronto’s Strategic Capital Coordination Office Division manages large-scale infrastructure projects, ensuring efficient planning and execution citywide. It provides strategic oversight to optimize capital investments, aiming to enhance urban infrastructure and community services. By coordinating resources and priorities, the division plays a pivotal role in advancing Toronto’s development agenda, fostering sustainable growth and improving quality of life for residents. The candidates selected for the vacancy will be required to start the work as soon as possible.
Also hiring: Customer Service Representative
Job Description:
Employer Name: City of Toronto
Division: Strategic Capital Coordination Office
Position: Administrative assistant 2
No of Vacancies: 1
Salary: $62637.00 – $77715.00 yearly
Employment Type: Full time/Permanent
Affiliation: Non-Union
Job Category: Administrative
Location: 1001 Queen St W, Toronto, ON M6J 1H1, Canada
Primary Location: 100 Queen St. W, 10th Floor, East Tower (City Hall)
Shift: 35 hours per week, Monday to Friday
Job ID: 46578
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience in the preparation, drafting, and editing of standard correspondence, reports, charts, tables and statements
Physical Requirements:
- The candidates should demonstrate the ability to work independently and in a team, with sound judgment in a politically sensitive environment
- The candidates should possess the ability to prioritize multiple tasks, manage interruptions, assess situations for importance, urgency, and risks, and make timely decisions in the best interests of the organization
Other Requirements:
- The candidates should have considerable experience providing administrative support to senior leaders, handling a broad range of administrative matters, and understanding standard office practices and procedures
- The candidates should have considerable experience organizing and scheduling meetings, conferences, and special events
- The candidates should demonstrate considerable experience utilizing a variety of software packages, such as Microsoft Word, Excel, PowerPoint and Outlook
- The candidates should be able to deliver excellent customer service at all levels, including internal and external partners and stakeholders and demonstrate the ability to research and prepare information promptly
- The candidates should have strong analytical and problem-solving skills and exhibit resourcefulness, adaptability, and a high degree of initiative
- The candidates should possess excellent organizational and time management skills, including attention to detail, setting priorities, meeting deadlines, handling conflicting priorities, and working effectively with minimal supervision
- The candidates should have excellent communication skills, both orally and in writing, including a strong command of grammar, proofreading, and editing abilities
- The candidates should be committed to supporting Toronto Public Service values to foster a culture that promotes equity, diversity, and respectful workplaces
Responsibilities:
- The candidates should be able to perform varied administrative duties and clerical functions in connection with the operation of the office. They may provide work direction and training to assigned staff
- The candidates should be able to handle scheduling of appointments and ensure that the appropriate information is provided and conduct background research and investigations, retrieving information on various issues
- The candidates should be able to maintain continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the Division, and major activities to provide effective administrative assistance
- The candidates should be able to operate a variety of office equipment and computers, utilizing desktop applications and corporate systems and and transcribe minutes at meetings and events and coordinate meetings, events, and schedules
- The candidates should be able to check work for accuracy and conformity with regulations, policies, and procedures, correcting or resolving outstanding or incorrect items prior to signature
- The candidates should be able to liaise and exchange information with all levels of staff, elected officials, and the public and and process various documents, statistical summaries, and reports requiring the assessment and analysis of data
- The candidates should be able to respond to inquiries and complaints from senior staff, the public, agencies, and other levels of government, utilizing in-depth knowledge of procedures, regulations, criteria and record detailed messages
- The candidates should be able to draft correspondence, compose and type letters and memoranda, and route or answer correspondence and follow-up of requests are maintained and deadlines are met and manage the procurement of supplies and maintain inventories and and maintain a complex record or retrieval system
- The candidates should be able to exercise caution and discretion with confidential information, such as labor relations matters and prepare presentation materials utilizing appropriate layout and formatting and assist with budget administration for the unit
- The candidates should be able to format Committee reports and and organize Council materials, including confidential and employment or labour relations matters, background, and briefing notes
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!