Administrative Assistant
Hydro One Networks Inc based in Toronto is inviting applications from suitable candidates for the position of Administrative Assistant. Hydro One Networks Inc is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: Hydro One Networks Inc
Position: Administrative Assistant
No of Vacancies: 1
Salary: Salary is not mentioned, $25.00-$30.00 hourly estimated salary
Employment Type: Regular
Location: Toronto
Job Segment: Telecom, Telecommunications, Secretary, SAP, Technology, Administrative, Research
Deadline: August 14th, 2023
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates should have related post-secondary education
Experience: Candidates should have 5 to 7 plus years of experience supporting senior level leaders
Physical Requirements:
- The candidates should be able to work under pressure and deal with conflicting priorities and deadlines, as this is critical to the role
- The candidates should have experience working with clients, staff, vendors, and organizations serving diverse groups, which is considered an asset
- The candidates should have flexibility and the ability to recognize and identify constantly shifting priorities and deadlines
Other Requirements:
- The candidates should possess advanced proficiency in Microsoft Office applications and knowledge of SharePoint, as well as SAP
- The candidates should have exceptional written and verbal communication skills, and be a critical thinker with the ability to exercise sound judgment, confidentiality, discretion, and integrity at all times
- The candidates should be able to present with exceptional professionalism and diplomacy
- The candidates should demonstrate excellent time management skills to assist with productive management of schedules
- The candidates should have experience working on special projects and demonstrated flexibility with regard to types of tasks assigned, along with the initiative to develop new projects
- The candidates should be detail-oriented and analytical, with the ability to problem-solve
- The candidates should be highly motivated self-starters who are proactive at taking initiatives and making recommendations as solutions to problems
Responsibilities:
- The candidates should be able to manage and be responsible for the provision of administrative services relative to communications, project coordination, and records management
- The candidates should be able to prepare correspondence and submissions, including reports, forms, and memorandums
- The candidates should be able to arrange meetings with internal staff, senior management, external groups, and service providers as required
- The candidates should be able to conduct research and data-gathering activities to obtain required information from internal and external sources, preparing and assembling materials
- The candidates should inform senior management of topics and issues to be discussed as required
- The candidates should perform a liaison function between a supervisor and other senior management, including the executive office, to coordinate various activities and projects such as business planning, budget preparation, performance measurement, reporting, etc.
- The candidates should coordinate and be responsible for all domestic and overseas travel, transportation, and accommodation arrangements, including personal itinerary, provision of foreign currency, etc.
- The candidates should coordinate and participate with the supervisor in setting priorities, scheduling work projects, advising on the status of work, target dates, scheduling meetings, and the scheduling impact of new or pending assignments
- The candidates should arrange and handle requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality in relation to primary contacts, importance, attention availability, etc.
- The candidates should maintain the calendar, coordinating requests for the supervisor’s times with that of internal staff, senior management, external groups, and service providers
- The candidates should manage the administrative responsibilities associated with the supervisor’s membership on external boards, committees, and agencies, including coordinating the supervisor’s schedule with those of external groups and individuals
- The candidates should control all incoming and outgoing mail, telephone calls, and interface with contacts
- The candidates should determine the issue and priority of the response
- The candidates should re-route direct inquiries or communications as necessary to appropriate staff within the company
- Within the general context of job responsibilities, the candidates should make suggestions regarding improved administrative efficiency and develop and recommend various administrative procedures
- The candidates should coordinate and be responsible for all submissions to the Management Committee, The Board of Directors, and various board committees for the Business Unit
- The candidates should maintain tracking systems to ensure deadlines are met
- The candidates should coordinate Business Unit’s initiative submissions
- The candidates should coordinate appointment schedules and travel requirements
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected, and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!