Executive Assistant and Business Services Coordinator

University of Toronto Dept of Research Oversight & Compliance Office based in Toronto, ON is inviting applications from suitable candidates for the position of Executive Assistant and Business Services Coordinator. The University of Toronto’s Department of Research Oversight & Compliance Office plays a pivotal role in upholding ethical standards and regulatory compliance in research endeavors. The department fosters a culture of integrity and transparency, safeguarding the welfare of participants. The Department reinforces the university’s reputation as a leader in innovative and responsible research practice. The candidates selected for the vacancy will be required to start the work as soon as possible.

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Job Description:

Employer Name: University of Toronto
Department: Research Oversight & Compliance Office
Faculty/Division: VP – Research
Position: Executive Assistant and Business Services Coordinator
Position Number: 00037649
No of Vacancies: 1
Salary: $69,455.00 – $88,819.00 Annually
Appointment Type: Budget – Continuing 
Employee Group: USW
Job Category: Administrative / Managerial
Recruiter: Anita Chooraman
Location: 35 St George St, Toronto, ON M5S 1A4, Canada
Campus: St. George (Downtown Toronto)
Schedule: Full-Time
Requisition ID/Job ID: 35893

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have bachelor’s Degree or equivalent combination of experience and education
Experience: Candidates should have minimum three (3) years’ relevant administrative, financial and payroll administration experience

Other Requirements:

  • The candidates should have experience coordinating an executive schedule/calendar in a busy work environment
  • The candidates should have experience in monitoring and reconciling financial accounts
  • The candidates should have experience analyzing financial information and assisting with budgets and financial reports
  • The candidates should possess demonstrated numerical accounting, financial, and analytical skills
  • The candidates should exhibit superior interpersonal skills and a customer service orientation, demonstrating tact, discretion, and the ability to handle sensitive and confidential matters
  • The candidates should demonstrate superior oral and written communication abilities, including drafting clear and concise correspondence
  • The candidates should have strong problem-solving skills and the ability to balance competing priorities while meeting deadlines
  • The candidates should have a demonstrated understanding of financial management procedures, accounting principles, and procedures, with the ability to accurately interpret and apply guidelines, procedures, collective agreements, and regulations in various situations
  • The candidates should excel in time management and organizational skills, with the ability to exercise sound judgment
  • The candidates should be able to communicate professionally and diplomatically with contacts internal and external to the University at all levels
  • The candidates should possess advanced knowledge of the Administrative Management Systems (AMS), including Financial Information System (FIS), and Human Resources Information System (HRIS), or equivalent systems
  • The candidates should have strong computer skills, including proficiency with MS Office (Word, Excel, Outlook, Teams)
  • The candidates should possess knowledge of the University’s organization, relevant policies, and practices, including familiarity with the University’s Guide to Financial Management
  • The candidates should demonstrate diplomatic, meticulous, and organized approaches to their work
  • The candidates should be proactive and exhibit problem-solving skills

Responsibilities:

  • The candidates should be able to support the overall VPRI mandate by providing professional service to the University’s research community, including faculty members, academic administrators, and administrative staff
  • The candidates should be able to report to and act as the executive assistant to the Associate Vice-President, Research Oversight & Compliance at the Research Oversight & Compliance Office (ROCO)
  • The candidates should be able to provide various supports and services to ensure the smooth and effective operation of the office and its units
  • The candidates should be able to report to and receive technical direction from the VPRI Manager, Budget & Operations on portfolio operations and activities
  • The candidates should be able to work closely with counterparts in other VPRI units to ensure consistent standards and support across the VPRI
  • The candidates should be able to relay and/or gather information from senior leadership and stay well-informed on leadership commitments and priorities
  • The candidates should be able to coordinate meeting schedules, agendas, materials, action items, and follow-up items
  • The candidates should be able to write routine documents and correspondence as required
  • The candidates should be able to process accounts payable and accounts receivable according to the University Guide to Financial Management
  • The candidates should be able to identify and recommend space, furniture, and equipment needs for the office and maintain inventory of equipment and supplies
  • The candidates should be able to monitor the department budget to ensure expenditures remain within budgeted allocations
  • The candidates should be able to process payroll, maintain attendance records, and track vacation records
  • The candidates should be able to identify and analyze data discrepancies and take necessary actions to correct errors

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Apply Online

 

 

 

We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!

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