Support assistant B
City of Toronto’s Social Development, Finance Division is inviting applications from suitable candidates for the position of Support assistant B. City of Toronto’s Social Development, Finance Division focuses on building an inclusive and equitable city. It provides programs and services for community development, poverty reduction, and social equity. The division manages funding, develops partnerships, and supports initiatives that enhance community well-being. It works with various city departments and stakeholders to implement policies, ensuring efficient use of resources to benefit residents. The candidates selected for the vacancy will be required to start the work as soon as possible.
Job Description:
Employer Name: City of Toronto
Division: Social Development, Finance
Section: Admin, HSI Application and Support Office
Position: Support assistant B
No of Vacancies: 2
Salary: $33.34 – $36.55 hourly
Employment Type: Full Time/Temporary
Affiliation: L79
Job Category: Administrative
Location: Toronto, ON
Shift: 35 hours per week, Monday to Friday
Job ID: 49553
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have considerable experience in the relevant field
Physical Requirements:
- The candidates should have the ability to utilize other software packages relevant to supporting the Division’s core requirements
- The candidates should be able to multi-task, assess priorities, work within tight time constraints, and meet deadlines
- The candidates should be capable of working cooperatively within a team and independently
- The candidates should exercise independent judgment and discretion in handling confidential and sensitive information while providing excellent customer service at all times
Other Requirements:
- The candidates should have considerable experience performing clerical and administrative duties, including purchasing for a unit or division
- The candidates should have considerable experience using various software packages, including Microsoft Office MS Outlook, Word, Excel, PowerPoint, and Access and SAP
- The candidates should have considerable experience creating and formatting large and complex documents, reports, charts, spreadsheets, presentations, contact logs, document logs, and databases
- The candidates should have experience transcribing minutes from meetings that occur in person and online
- The candidates should have experience documenting and updating project plans to support the management of multiple workflows with a large number of clients
- The candidates should possess excellent verbal and written communication skills, with the ability to deal effectively with all levels of staff, senior management, councillors, and the public in person, by telephone, and in writing
- The candidates should have excellent organizational, analytical, and problem-solving skills
- The candidates should be able to apply general statistical techniques and practices, ensuring involved calculations are made accurately
- The candidates should support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces
Responsibilities:
- The candidates should be able to perform varied administrative tasks, including the preparation, research, summary, and reconciliation of data, as well as the control and expedition of documents, data, revenues, and cash
- The candidates should be able to prepare and process documents, statistical summaries, and reports and assess and analyze data, draft, and sign correspondence
- The candidates should be able to check work for accuracy and conformity with regulations, policies, and procedures and correct any outstanding or incorrect items
- The candidates should be able to identify issues and recommend solutions while performing complex calculations
- The candidates should be able to direct, coordinate, schedule, and train assigned staff and verify their work and operate office equipment and computers, using a variety of software packages efficiently
- The candidates should be able to prepare presentation materials with detailed layout and formatting and maintain a complex record or retrieval system and manage supplies inventories
- The candidates should be able to respond to emails, telephone, and in-person inquiries from senior staff, the public, agencies, and other government levels, using an in-depth knowledge of procedures, regulations, and criteria
- The candidates should be able to review, accept, or reject materials or applications from the public, ensuring all criteria have been met and receive and pay out cash and cheques, control and monitor petty cash, and perform bank transactions and financial reconciliations
- The candidates should be able to assist with budget administration for the unit and coordinate meetings, events, and schedules, and take or transcribe minutes
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!