Administrator, Office of the Assistant Dean
University of Toronto’s Department School of Continuing Studies based in Toronto, ON is inviting applications from suitable candidates for the position of Administrator, Office of the Assistant Dean. University of Toronto’s Department School of Continuing Studies is a vanguard in adult education, offering a diverse array of courses. The school provides practical skills and knowledge for career advancement. It empowers individuals to thrive in a rapidly changing world, bridging the gap between academic expertise and real-world application for a globally competitive edge. The candidates selected for the vacancy will be required to start the work as soon as possible.
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Job Description:
Employer Name: University of Toronto
Department: Sch of Continuing Studies
Division: School of Continuing Studies
Campus: St. George (Downtown Toronto)
Position: Administrator, Office of the Assistant Dean
No of Vacancies: 1
Salary: $69,455 to $88,819 yearly
Employment Type: Full Time/Budget, Continuing
Employee Group: USW/Budget – Continuing
Job Category: Administrative/Managerial
Location: 158 St George St, Toronto, ON M5S 2V8, Canada
Job Requisition Id: 32773
Requirements:
Languages: Candidates must have knowledge of the English Language
Education:Â Candidates should have advanced College Diploma (3 years) or acceptable combination of equivalent experience
Experience: Candidates should have minimum five years of recent relevant experience in a senior level administrative/coordinator position, preferably in higher education
Physical Requirements:
- The candidates should showcase an entrepreneurial spirit that highlights the ability to effectively support a revenue-generating entrepreneurial team
- The candidates should demonstrate proficiency in MS Office software applications (Excel, Word, PowerPoint, Outlook) and web-based research. Additionally, they should have a comfort level with social media and digital technology and a willingness to learn new computer programs, including experience with Microsoft Teams/Zoom
- The candidates should be good problem solvers with excellent attention to detail, strong organizational and time management skills, and a proven ability to meet tight deadlines
- The candidates should have the ability to maintain a positive and helpful customer service orientation and demonstrate diplomacy in a fast-paced environment
- The candidates should be able to work effectively and positively with others and demonstrate a commitment to inclusive excellence
- The candidates should perform the essential functions of the position, the candidates should be able to lift weight up to 25 kilos, mainly for the set and take down functions related to events
Other Requirements:
- The candidates should have experience acting as the first point of contact for general inquiries for a program or department and managing senior-level calendars and scheduling appointments
- The candidates should possess experience in writing/creating and editing communications and documents and scheduling meetings, distributing materials, and taking minutes and experience following up on action items and making recommendations
- The candidates should exhibit experience in coordinating tasks for projects and/or strategic initiatives with stakeholders and compiling information related to new programs and/or services
- The candidates should demonstrate experience in event planning, including hands-on planning, organizing, executing, and follow-up and handling sensitive information and maintaining confidentiality, supporting projects
- The candidates should possess excellent interpersonal skills required to foster a positive and productive working relationship with partners, learners, instructors, and staff
- The candidates should have exceptional written and oral communication skills, with a strong command of grammar and English usage, including accuracy in proofreading, drafting correspondence, and editing
Responsibilities:
- The candidates should be able to determine actionable items based on the review of applicable information and analyse administrative and information requirements
- The candidates should be able to keep well-informed on University programs, policies, and procedures and resolve issues within the scope of the role and escalate problems
- The candidates should be able to conduct market research and analysis and write and edit targeted communications to support strategic initiatives
- The candidates should be able to implement project plans and determine logistical details and activities for events and/or programming
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.
We thank all the applicants for showing their interest and trust in us, however, only the most eligible candidates will be selected and conducted for further procedure directly from employers, in between no charges/fees or original documents will be asked from any applicant. All the best!